Students who are eligible for modifications, adjustments and other accommodations in their chemistry lecture or laboratory learning environments because of a disability must register with the Office for Students with Disabilities (OSD) and obtain an Authorization for Accommodation (AFA) letter.
For additional information, please contact the Office for Students with Disabilities:
858.534.4382
osd@ucsd.edu
http://disabilities.ucsd.edu
OSD Syllabi Statement
The following is a sample statement to include in your course syllabus:
If you have been granted an Authorization for Accommodation (AFA) letter from the Office of Students with Disabilities (OSD), you must submit your AFA letter via the online student portal (https://osd.ucsd.edu/) before any accommodations will be provided. All exam scheduling will be coordinated by you and the instructor, with involvement from the OSD Liaison as needed. In order to guarantee accommodations, you must follow the guidelines established by the Instructor and/or Liaison.
Arranging Exam Accommodations
OSD Overview
Students with testing accommodations through the Office for Students with Disabilities (OSD) will electronically submit their AFA (Authorization for Accommodation) letter through OSD’s online student portal. Once the student submits their paperwork through this portal, the course instructor and OSD Liaison (Vanessa Redondo; chemosd@ucsd.edu) will receive notification. No instructor signatures are required. Students will still be responsible for contacting their course instructor via email to have their testing accommodations met.
If you have concerns about accommodations, particularly with accommodations you feel constitute a fundamental alteration to your course, please email the OSD at osd@ucsd.edu and include this subject line: Faculty Concerns about Accommodations. Your email will be addressed by the Disability Specialist working with the student or by the OSD Director. You may also considering attending one of the following OSD Fall Open Houses:
Friday, Oct. 13, 10 – 11 a.m.: https://ucsd.zoom.us/j/97584509638
Thursday, Oct. 26, 1 – 2 p.m.: https://ucsd.zoom.us/j/95710181318
Tuesday, Nov. 7, 3 – 4 p.m.: https://ucsd.zoom.us/j/98745203576
Wednesday, Nov. 29, 2 – 3 p.m.: https://ucsd.zoom.us/j/92574966905
Online Tests
If you have students with OSD accommodations and your class has online tests/quizzes/exams: as course instructor, only you will be able to adjust testing time online for remote assessments, so the OSD Liaison cannot assist with administering or scheduling any OSD tests for remote tests. Students taking remote assessments are told to work with their course instructor (and/or TA) exclusively.
(For remote assessments) How to set up quizzes and assignments in Canvas
For In-Person Test please refer to the TTC drop down in this page.
Commencement of Academic Activity Requirement (Action Needed by January 20th)
Beginning in Summer 2022, UC San Diego implemented a new tracking process to monitor the commencement of academic activity for all undergraduate level, graduate level, and professional level students as required by the U.S. Department of Education (see the notice from the EVC).
What counts as “academic activity” for this requirement?
Per the Department of Education, academic activity includes:
- Attending class
- Submitting an assignment
- Taking a quiz or an exam
- Participating on a discussion board, or
- Talking with the instructor about the class or subject matter
When do I need to do this during the term?
Instructors should certify their students by the end of business on Friday of the first week of instruction in summer sessions
How do I certify that a student has commenced academic activity in my class?
You can certify activity in your classes using either of two methods.
- The first method is through the Academic Activity Tracking System (https://aats.ucsd.edu). Using this system you may easily certify the commencement of academic activity for students in all of your classes. Instructions for manual certification can be found at https://blink.ucsd.edu/instructors/academic-info/caa/index.html#Manual-certification-through-CA.
- The second method is to assign a #FinAid activity in Canvas. When a student completes a #FinAid assignment the requirement will be automatically satisfied for the class. You do not need to do both methods. Instructions on certification through Canvas can be found at https://blink.ucsd.edu/instructors/academic-info/caa/index.html#Certification-through-Canvas.
If you have questions, please contact Thom Bussey (tbussey@ucsd.edu).
Extension Concurrent Enrollment students are non-matriculated, non-degree-seeking students who wish to take courses at UCSD. Since they are not matriculated students, they do not need to enroll in courses through TritonLink and their names will not appear on your regular class rosters.
Grades: Grades for Concurrent Enrollment students can be entered in eGrades only during the first login. After that point, regardless of whether a grade was posted or not, Concurrent Enrollment students will not appear in eGrades and grades will have to be submitted on hard copy grade sheets. If you need copies of final grade sheets, please contact (858) 534-3420 or concurrent@ucsd.edu.
International Students UPS: The University and Professional Studies (UPS) program allows international students to enroll in UCSD courses through Extension’s Concurrent Enrollment program. Each UPS student has been carefully screened before being allowed to take UCSD courses by UCSD Extension’s UPS admissions team. Transcripts showing above-average to outstanding academic performance at the student’s home university and proof of advanced English proficiency are required as admissions criteria in their application review process. Extension international students in the Concurrent Enrollment program are held to high academic standards in their UCSD courses and are expected to earn grades of “B” or better in each course.
Note that Extension’s UPS advisors may request mid-quarter grades to help advise their students. Since the Extension advisors serve as the Academic Advisors for UPS students, campus privacy policy allows you to share grade information with them.
Course And Professor Evaluations (CAPE)
By Week 8, students will receive an email notice inviting them to evaluate your course via CAPE. The evaluation system will remain open to students until the first day of Final Exams. After final grades are submitted, tyou may view the CAPE results will be made available via http://cape.ucsd.edu/.
We utilize the EASysystem to allow students
to request to waive prerequisites to enroll in your course. It is up to the instructor to decide whether a particular student should be allowed to enroll in the class without completing the established prerequisites. You may notify the Student Affairs Office via email (chemadvising@ucsd.edu) if you would like certain request to be auto-approved/denied. All other requests will be forwarded to the instructor.
Once students submit their Special Studies application (deadline: Friday of week 1), the system will require PI approval. Please look out for an email from the Enrollment Authorization System (EASy) where you will be directed to review and approve any students requesting to enroll in CHEM 99, 197, or 199 under your supervision.
- Audio/Visual Services - Most classrooms are equipped with a self-serve media station, which includes a computer projector, DVD/CD/VCR, and MP3 player. For immediate technical support, contact the ACMS classroom support line at (858) 534-5784. To view a classroom's particular features, visit the Classroom Details webpage.
- Podcasting of lectures is available to classes scheduled in podcast-ready lecture halls.
- Canvas - For more information about creating a new course site please visit EdTech. To build a course website please contact canvas@ucsd.edu.
- iClicker - For more information on the student response iClicker system, contact ACMS at clickers@ucsd.edu and visit the iClicker website.
Accounts / Access
- Active Directory (AD) is for access to e-mail, the UCSD-PROTECTED wireless network, Virtual Private Network (VPN), ACMS computer labs, and TritonEd/Canvas.
- UCSD Email Account - Your AD account is also your UCSD email address, which you will be issued upon being hired. You can access your mail at: https://mail.ucsd.edu.
- Single Sign-On (SSO) is for access to Blink Instruction Tools (i.e. class lists) and eGrades. (NOTE: You must self-register for your SSO account here: https://a4.ucsd.edu/selfreg/supplyemail.do
You will receive an email from the UCSD Bookstore (Follet Discover) with information on how to access the online textbook adoption tool shortly before the Schedule of Classes is released for the quarter you are teaching. This email will include a personalized link which will take you to your specific courses.You will be given the option to review your courses and select the materials you wish to adopt. You will also be given the option to indicate if no texts/materials are required or if you will be making materials available through your course page or other means. The UCSD Bookstore will try to accommodate late requests, though desk copies and bookstore availability cannot be guaranteed in time for the start of instruction.
Please indicate if you'd like your course textbook or supplemental materials available through Reserves by adding a note in the Verba system when adopting your texts.
If you'd like to use Achieve Homework please contact our publishing representative Lauren Arrant. Please include the following information to set up your course:
- Course name
- Textbook
- Chapters covered
- Any sections omitted
To add a Teaching Assistant to your course please email Lauren with the TAs full name and email address along with your course details. Our Client Specialist will send all login information directly to the TAs.
The Triton Testing Center (TTC) will provide secure and integrous testing services to students who need to take their paper-based tests outside the time and space constraints of the classroom (OSD included). The TTC is not equipped to host computer-based tests at this time.
In-Person Tests
If you have students with OSD accommodations and your class has in-person tests/quizzes/exams: as course instructor, you have two choices:
1. You may choose to take care of any exam/testing accommodations yourself. If you need a room (or multiple rooms) for exam taking, you can simply fill out our room reservation form and our Student Affairs staff will be happy to locate a room for you to place your student(s) with OSD accommodations. You are encouraged to use your Teaching Assistants to proctor these exams. You may also use proctors from the Academic Integrity (AI) Proctor pool, in order to free up your TAs for OSD exams. AI Proctors are not allowed to be used for OSD exams, hence the proctor switch.
2. You may choose to have your exams hosted at the Triton Testing Center. The deadline to register your exams for this option is Friday of Week 2. In order to do this, you will need to complete the following:
- The TTC uses the system RegisterBlast to schedule exams. You will need to establish an account with the system first. It will take around 1 business day for approval. More information is here: https://tritontesting.ucsd.edu/instructors/getting-started.html
- You will then need to register your exams (essentially creating the exam in the system for student sign-up). You do not need the exam PDF or specific instructions before Week 2, only the testing dates/window.
- Instruct your students to create their accounts and sign up for a testing slot.
- After student's have completed their exams, you may access a PDF scan of the exams or pick up the hard copies at the TTC in Pepper Canyon.
- If the TTC is not able to accommodate all of your students (which may be likely if you have many students with an "alone" space accommodation), you may contact the OSD Liaison (chemosd@ucsd.edu) for alternate arrangements.
Important Note: The department will also utilize Register Blast to view information in cases where we need to assist with exams so registration is imperative.
The Proctor Pool is also available to assist faculty with proctoring tests that occur in the classroom. As a course instructor, you can request in-class proctors using this form.